RFP Law Firms
Please take notice that the Village of Rhinebeck seeks proposals from qualified law firms to provide professional legal services as village attorney. Proposals are now due by October 1st, 2020. Copies of the Request for Proposals are available HERE or below or by email at mmcclinton@villageofrhinebeckny.gov
REQUEST FOR PROPOSALS PROFESSIONAL LEGAL SERVICES
VILLAGE OF RHINEBECK
76 EAST MARKET STREET RHINEBECK, NY 12572
1. General: The Village of Rhinebeck seeks proposals from qualified law firms to provide professional legal services as village attorney. Copies of the Request for Proposals are available at the Village of Rhinebeck Village Hall, 76 East Market Street, Rhinebeck NY 12572, between the hours of 9 am-4 pm, Monday through Friday, and online at EMAIL.
2. Scope of Services: The Village of Rhinebeck seeks general professional legal services as village attorney outlined on the attached pages. Projects may be any that are within the scope of legal services.
3. Term of Contract: The Village of Rhinebeck shall enter into a one-year term contract with the selected law firm. The contract may be renewed, at the discretion of the Village, for up to three(3) successive additional one-year terms.
4. Contents of Proposals: Each firm which wishes to submit a proposal in response to this Request for Proposals (RFP) must submit five (5) copies of the company's proposal and one PDF copy. Submissions are limited to no more than 5 pages (single sided) inclusive of all cover sheets, dividers, texts, and graphics. Responses to the RFP must be submitted in a format that provides for a straightforward, concise presentation. Submissions must include at a minimum the following:
a. Organization chart showing both key legal personnel who will be working with the Village of Rhinebeck.
b. Resumes of key personnel including educational qualifications and professional experience and accomplishments.
c. Demonstrate the ability, experience, and expertise to provide the legal services outlined on the attached pages. Candidates are encouraged to include additional services not listed which would be available to the Village. The Village reserves the right to select which services shall be provided on an "as needed "basis.
d. Provide a list of representative clients, including at least three (3) municipalities with whom in the last 3 years have provided professional legal services. Please provide contact information for each reference.
e. Responses to this RFP shall be in a "menu "or spreadsheet format showing the cost for the possible legal services listed as well as for additional services not listed which would be available to the Village. Costs will be identified as hourly rates or as fixed fees, as applicable. Proposals shall disclose cost increases, if any, for the additional 3 years which are at the sole option of the Village.
5. Rejection of Proposals: The Village of Rhinebeck reserves the right to reject any or all proposals received, as it, in its sole discretion, deems appropriate.
6. Evaluation of Proposals: The Village of Rhinebeck Village Board shall evaluate all RFP's provided and make a selection based upon qualifications provided. Final fees will be negotiated with the most qualified firm and shall be based upon a scope of services mutually agreed upon between the Village of Rhinebeck and the selected firm.
7. Deadline: Five (5) copies and one PDF of the written proposal shall be submitted by (DATE). Proposals shall be mailed or delivered to the Village of Rhinebeck Village Clerk, and should be addressed to: Village of Rhinebeck, 76 East Market Street, Rhinebeck, NY 12572, Attention: Village Clerk. All proposals will be time and date stamped, and no proposals received after the deadline shall be considered.
8. Information: Any questions should be addressed to ###### Village of Rhinebeck 76 East Market Street, Rhinebeck, NY 12572 Phone: 845-876-7015 EMAIL
Scope of Legal Services
Attending regular and special board meetings when necessary;
Preparing legal notices, contracts, and opinions; Providing services in connection with the acquisition of easements and title to real property, including negotiations with property owners;
Preparing local laws, ordinances, and resolutions; Representing the Village in eminent domain, assessment, and other court proceedings, including appeals; Consulting with Village officials, employees, and members of the public regarding matters involving the Village;
Attending meetings of the ZBA, planning board, and other Village Boards and commissions and preparing legal notices and opinions for them when necessary; Reviewing insurance coverage;
Giving legal advice in contract negotiations or acting as chief negotiator if requested to do so by the board of trustees;
and With the district attorney’s permission, prosecute violators of Village laws or any person accused of committing an offense, infraction, or criminal act within the Village